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Finance
How NFE (Watt Works Foundation Limited) manages its money: spending and approval policies, the books in ERPNext, URA tax and VAT, and funding from owners, grants and lenders. Adapted from the GitLab Handbook's Finance section (CC BY-SA 4.0), scaled down for a ...
Finance at NFE
Finance at NFE Owner: Aaron Tushabe · Last reviewed: 29 Oct 2026 This book is adapted from the Finance section of the GitLab Handbook (CC BY-SA 4.0), scaled down for a small team. As at GitLab, it describes what we do now, not what we hope to do. Anything not...
Fixed assets and depreciation policy
Fixed assets and depreciation policy Owner: Aaron Tushabe · Approved by: Aaron Tushabe and Hillary Arinda · Last reviewed: 29 Oct 2026 · Next review: Jul 2027 · Controlled policy Adapted from GitLab's Capital Assets Policy (CC BY-SA 4.0). Purpose To make sure ...
Spending and approvals policy
Spending and approvals policy Planned: not yet written. Owner: Aaron Tushabe. Trigger: Aaron and Hillary agree the UGX approval bands, before Kyanja procurement starts. Will be adapted from GitLab's Spending Company Money and Authorization Matrix (CC BY-SA 4...
Chart of accounts and cost centres
Chart of accounts and cost centres Owner: Aaron Tushabe · Last reviewed: 29 Oct 2026 Adapted from GitLab's Accounting and Reporting pages (CC BY-SA 4.0). NFE's books are in ERPNext (company: Watt Works Foundation Limited, currency UGX). This page explains how ...
Month-end close checklist
Month-end close checklist Planned: not yet written. Owner: Aaron Tushabe. Trigger: written from the first close of the October 2026 books in ERPNext (early November), alongside the 15 Nov VAT filing. Will be adapted from GitLab's Accounting and Reporting pag...
Year-end close and audit readiness (FY2025-26)
Year-end close and audit readiness (FY2025-26) Planned: not yet written. Owner: Aaron Tushabe. Trigger: engaging the accountant for the FY2025-26 annual return (due about 31 Dec 2026; confirm the date). What this page will cover: Deadlines, confirmed with t...
Monthly URA routine: EFRIS invoices and VAT return
Monthly URA routine: EFRIS invoices and VAT return Owner: Aaron Tushabe · Backup: to be named · Last reviewed: 29 Oct 2026 Adapted from GitLab's Tax pages (CC BY-SA 4.0). Each month NFE issues its electricity bills as fiscal invoices in EFRIS and files the Mon...
VAT treatment decisions
VAT treatment decisions Planned: not yet written. Owner: Aaron Tushabe. Trigger: the accountant's VAT review comes back. A newest-first log of VAT decisions: Date Decision Why Who Sep 2026 File the monthly return as prefilled from EFRIS; never add car...
Owner's capital, grants and related parties
Owner's capital, grants and related parties Planned: not yet written. Owner: Aaron Tushabe. Trigger: the accountant decides how recoverable grants and family contributions are classified, or the next funder disbursement arrives, whichever comes first. What w...