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NFE Checkin - October 31st 2026

Agenda

  • Accounts review
    • Done: Hillary approved the four Green Volta bills on 30 Oct. ERPNext shows NFE owing Green Volta UGX 5,202,515, which becomes 4,952,515 once NFE's 250,000 payment of 27 Oct is booked.
    • Done: the Calin meter labour write-off (page 221), confirmed by Hillary.
    • Done: the rule that nobody approves their own spending, or a transaction they benefit from, agreed by Hillary on 30 Oct. ERPNext already enforces it for bills, and itit's stillnow needs adding toin the Spending and approvals policy.policy.
    • To confirm:Agreed: Dansturn takes over NFE's open balance with Green Volta as his capital contribution (Aaron). See below.
  • Phase 3 Nansana

Dansturn's contributions through Green Volta invoices

Dansturn takes over what NFE still owes Green Volta, as his capital contribution, and Green Volta will issue NFE receipts. We confirm theThe terms below were confirmed at this check-in so they're on record31 beforeOct anything is booked.2026. Background: Owner's capital, grants and related parties.

The balance he takes over

  • INV-000116 (18 Mar): UGX 166,000
  • INV-000117 (11 Apr): UGX 2,167,800
  • INV-000120 (20 Jun): UGX 2,147,940
  • INV-000115 (27 Oct): UGX 470,775, the rest after NFE paid 250,000 on 27 Oct
  • Total: UGX 4,952,515, matching Green Volta's statement of 27 Oct

TermsAgreed toterms confirm(31 Oct 2026)

  1. This is Dansturn's owner's capital (account 3130), the same as Aaron's and Hillary's contributions. It is not a loan to NFE.
  2. He takes over the balance as at 31 Oct 2026. From then on Green Volta looks to Dansturn, not NFE, for payment of these four invoices.
  3. Green Volta issues NFE a receipt for each invoice, showing it settled by Dansturn. The receipts go in NFE Finance › Green Volta Supplier › Payments in Nextcloud.
  4. No owner has a stake in Green Volta, as far as we know. We revisit this if that changes. Dansturn still doesn't approve Green Volta bills, because they add to his capital, and Esther doesn't either, because she works at Green Volta.

StillAlso to decide:agreed: who pays Green Volta's future invoices,invoices are handled like any other supplier's. NFE orpays Dansturn?them, after the usual approval.

Once confirmed,Next, in ERPNext: NFE's 250,000 payment of 27 Oct is booked from the bank statement. When Green Volta's receipts arrive, one journal entry dated 31 Oct 2026 moves UGX 4,952,515 from what NFE owes Green Volta (2110) into Dansturn's capital (3130), with the receipts attached.

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